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Privacy Notice - Data Protection Act 1998 (download PDF version here)

(Approved by the Full Governing Body 23rd April 2018)


Glusburn Community Primary School is the data controller for the purposes of the Data Protection Act. We collect information about your child and receive information about your child from previous schools and the Learning Records Service. We hold this personal data and use it to:

• Support your child's teaching and learning;
• Monitor and report on your child's progress;
• Provide appropriate pastoral care to your child;
• Assess the quality of our service;
• To comply with the law regarding data sharing;
• To safeguard pupils.

Information about you and your child that we hold includes: contact details, national curriculum assessment results, attendance information, any exclusion information, where your child goes once they leave Glusburn Community Primary School, and “special category data” such as ethnicity and any special educational needs and relevant medical information.

We will not give information about you to anyone outside Glusburn Community Primary School without your consent unless the law and our rules allow us to do so.


Why do we collect and use your information?

Glusburn Community Primary School has the right to collect and use data relating to pupils and their families, and we may also receive information regarding pupils from their previous school, Local Authority and/or Department for Education. We collect and use personal data in order to meet legal requirements and legitimate interests set out in the GDPR and UK law, including those in relation to the following:

• Article 6 and Article 9 of the GDPR
• Education Act 1996
• Regulation 5 of the Education (Information about individual pupils) (England) Regulations 2013

We are required by law to pass some of your information to the local authority, North Yorkshire County Council, and the Department for Education (DfE) and where appropriate we will send to relevant national health service personnel (e.g. school nurses) information on individual pupils changing school (or address) to ensure continuity of health care.  If a child moves to another school we will ensure a handover of appropriate data we hold, and we will cooperate with other schools s/he has attended to endeavour to complete any outstanding issues.

DfE may also share pupil level personal data, which we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998. Decisions on whether DfE release this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level of sensitivity of data requested, and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements, and retention and use of the data.

For more information about how this sharing process works, and for information on which third part organisations (and for which project) pupil level data has been provided to, please visit:


Sharing Process:


Third Party Information:


Request for information from school:

If you wish to see a copy of the information we hold and share about you then please contact:
Headteacher: Richard Hunt (data protection officer) Glusburn Community Primary School, Colne Road, Glusburn BD20 8PJ 01535 632145.  Email:


Request for information from the Local Authority:

If you require more information about how the Local Authority (LA) store and use your information, then please go to the following websites:


North Yorkshire County Council


DfE Website 


If you are unable to access these websites, please contact the LA or DfE as follows:

Information Governance Manager
North Yorkshire County Council
Internal Audit Service
County Hall
Telephone: 01609 533219

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street
Telephone: 0370 000 2288

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